clubcomp

Terms and Conditions

Last updated: 15 September 2026

These Terms and Conditions (the Terms) govern your use of the ClubComp platform at clubcomp.com.au and any of its club subdomains (collectively, the Service). The Service is operated by Joshua Wayne Morrison-Francis T/A Club Comp (ABN 18 484 472 057) (we, us, or our). Please read these Terms carefully. By accessing or using the Service, you agree to be bound by them. If you do not agree, do not use the Service.

These Terms work alongside our Privacy Policy, which describes how we collect, hold and use your personal information. The two documents should be read together.

1. Who can use ClubComp

ClubComp is intended for use by:

  • Members of camera clubs that have an account on the platform, for the purpose of entering their club's photo competitions;
  • Club administrators nominated by their club to run competitions, manage members, and download entries for judging;
  • Judges appointed by a club to score a competition, who are given a temporary sign-in and an image pack. Judges are shown entries anonymously (member number, title, grade and image only, not member names or emails) and must use that access solely to judge the competition they were appointed for; and
  • Platform owners and super administrators (currently the operator) who maintain the platform.

You must be at least 18 years of age to register an account, or if younger, you must have the supervision and consent of a parent or guardian. By using the Service you confirm that you meet this requirement.

2. Your account

Members are added to ClubComp by their club's administrator and identified by their club's member number and email. Administrator accounts (club admin, super admin, owner) require a password.

You agree that you will:

  • provide accurate information when registering or being registered;
  • keep your account credentials confidential and not share them with anyone else;
  • notify us promptly if you believe your account has been compromised; and
  • be responsible for all activity that occurs under your account.

Passwords used on ClubComp must meet the platform's minimum strength rules (at least 8 characters, with at least one uppercase letter and one special character). We never store your password in plain text: only a one-way hash.

3. Your content: ownership and licence

You own the photographs you submit. Submitting images to ClubComp does not transfer your copyright or moral rights. You retain ownership and may continue to use your images however you wish elsewhere.

By submitting an image to a competition through ClubComp, you grant us a non-exclusive, royalty-free, worldwide licence to:

  • generate and store a thumbnail of the image on our servers;
  • facilitate your club administrators' access to the image for the purpose of running the competition, including as part of a judging package (your original full-resolution image is stored in your club's own Google Drive or OneDrive, not on our servers, as set out in Section 10: Retention);
  • display the thumbnail to you on the My Entries page;
  • process the image to generate the thumbnail (including automatically resizing to 1920×1080 pixels and converting colour spaces where required); and
  • make backup copies of the thumbnail for the purpose of maintaining the Service.

This licence is granted for the period your image is stored on the Service (refer to Section 10: Retention below) and terminates automatically when the image is deleted.

Your club may, separately, ask you for additional rights to use your image (for example for the club's website, external competitions or publications). Those rights are arranged directly with your club under your club's own terms, not through ClubComp.

4. Your representations about your content

By submitting an image to ClubComp you represent and warrant that:

  • You are the author of the image, or have the rights to submit it;
  • The image does not infringe the copyright, moral rights, trademark, privacy, publicity, or other rights of any third party;
  • Any people identifiable in the image have given the necessary consent for the image to be submitted and used as described in these Terms;
  • The image is not generated by, or substantially modified by, generative AI tools. ClubComp's default position is that AI-generated and AI-modified images may not be submitted. Where your club has its own competition rules that expressly permit or further restrict AI usage for a particular competition, your club's rules apply alongside this default; you remain responsible for following whichever rule is stricter, or the express permission your club has granted;
  • The image complies with any other specific competition rules set by your club (for example, originality, edit-date windows, or category restrictions);
  • The image is not unlawful, defamatory, obscene, hateful, or otherwise objectionable.

You are solely responsible for the content you submit. If a third party claims that your submission infringes their rights, you agree to indemnify us against any related claim, loss, or expense.

5. Use of the Service: acceptable conduct

You agree not to:

  • use ClubComp for any purpose unrelated to your camera club's competitions;
  • impersonate another member, administrator, or any other person;
  • submit entries under another member's number or email;
  • attempt to access parts of the Service you are not authorised to access (for example another club's data);
  • attempt to disable, overload, or interfere with the Service or its security features;
  • scrape, harvest, mine or otherwise collect data from the Service in an automated way;
  • upload viruses, malware, or any code intended to cause harm;
  • use the Service in any way that breaches Australian law or the laws applicable to your country of residence.

We may suspend or terminate your access if we reasonably believe you have breached these rules. See Section 12: Suspension and termination.

6. Club administrators

Club administrators have additional responsibilities. By using the administrator features of ClubComp, you agree that:

  • you have been authorised by your club to act as an administrator on its behalf;
  • you will only add members to your club who have given consent to be members;
  • you will only download competition entries for the purpose of running your club's competitions and judging;
  • you will keep member data confidential and will not share it with third parties without the relevant member's consent;
  • you will set a club submission disclaimer (in the Settings page) that is accurate and consistent with how your club intends to use submitted images;
  • you will respond reasonably to requests from your members to update or remove their information; and
  • you will not use the administrator features to alter, delete or interfere with another member's entries except for legitimate competition-management reasons.

Your club, not ClubComp, is the data controller in respect of how your club uses, judges, and publishes member entries outside of the platform.

7. Pricing, payment and billing

A club can join ClubComp in one of two ways: signing up directly, which takes payment by card immediately and activates the club straight away, or applying for review, where the club is set up after we've been in touch and is then invoiced separately (for example, for payment by bank transfer).

Current pricing is $149 for a club's first year, then $199 per year to renew. Prices are shown in Australian dollars. ClubComp is not currently registered for GST, so no GST is added to these prices.

Card payments are processed by Stripe. We do not receive or store your card number; Stripe's own terms and privacy policy govern that part of the transaction.

Renewal invoices are issued automatically ahead of a club's renewal date and are due within 14 days of being issued. We'll email a reminder if a renewal invoice is getting close to its due date without being paid.

All fees are non-refundable once paid, except to the extent a refund is required under the Australian Consumer Law.

What happens if an invoice isn't paid by its due date is set out in Section 12: Suspension and termination.

8. Service availability

The Service is currently provided in a beta / early-access phase. While we will use reasonable efforts to keep ClubComp available, we do not guarantee any specific level of uptime, response time, or availability. The Service is offered on an "as is" and "as available" basis.

We may, at any time and with or without notice:

  • perform scheduled or emergency maintenance;
  • add, modify, or remove features;
  • suspend the Service in whole or in part for legitimate operational reasons.

9. Email communications

ClubComp sends only transactional emails: entry confirmations, password reset links, welcome / set-password emails when an account is created, and notifications to club administrators when a member's confirmation email cannot be delivered. We do not send marketing emails. You cannot opt out of transactional emails while you are using the Service, because they are necessary for the Service to function.

10. Retention of images

ClubComp only stores a thumbnail of each image you submit. We do not store your original full-resolution image. That original is uploaded directly to your club's own Google Drive or OneDrive at the time of submission, and is retained and managed there under your club's own arrangements with Google or Microsoft, not by ClubComp.

The thumbnail held on ClubComp is retained for at least 12 months from the date the competition closes. After that period, it is scheduled for automatic deletion. The record that you entered the competition (your name, member number, entry title) may be retained for longer for audit and historical purposes, but the thumbnail itself is removed. If you need your original full-resolution image, it will be in your club's Google Drive or OneDrive, not on ClubComp.

11. Intellectual property in the Service

The ClubComp platform, including the name, branding, source code, layout, interface, written content, and any other materials provided by us, is our property or that of our licensors. Nothing in these Terms transfers ownership of the platform to you. You may not copy, modify, reverse engineer, sublicense, or create derivative works of the Service except as expressly permitted by law.

Per-club logos, accent colours, taglines and submission disclaimers are the property of the relevant club and are used on ClubComp with that club's authorisation.

12. Suspension and termination

Non-payment. If a renewal invoice for your club's subscription is not paid by its due date, we will email a reminder. If it's still unpaid 7 days after the due date, your club's account is automatically placed on payment hold: members can no longer submit new competition entries, and club administrators can only access the Settings and Billing pages until the outstanding invoice is paid. This is separate from suspension for breach of these Terms below, is applied automatically rather than as a penalty, and is lifted automatically the moment payment is received. Prolonged non-payment may in addition be treated as a breach of these Terms.

Otherwise, we may suspend or terminate your access to the Service:

  • if you breach these Terms (including the payment terms in Section 7);
  • if we reasonably suspect fraudulent or unauthorised use of your account;
  • if your club asks us to remove you; or
  • if we discontinue the Service (in which case we will give reasonable notice where possible).

You may stop using the Service at any time. Members can ask their club administrator to remove their account. Club administrators can ask us to remove their account. Where we remove an account, we will also remove associated personal information except where we are required to retain it for legal or legitimate audit purposes.

Terms that by their nature should survive termination, including Sections 3, 4, 7, 11, 14, 15, and 16, will survive.

13. Changes to the Service or these Terms

We may amend these Terms from time to time. The current version will always be available at this URL with a revised "Last updated" date. Material changes will be communicated to club administrators by email. Continued use of the Service after the effective date of the amended Terms constitutes acceptance of the changes.

14. Disclaimer of warranties

To the maximum extent permitted by law, the Service is provided "as is" and "as available", without warranty of any kind, express or implied. We do not warrant that the Service will be uninterrupted, error-free, or secure, or that any data will be preserved indefinitely. You use the Service at your own risk.

Nothing in these Terms excludes, restricts or modifies any consumer guarantee, right or remedy you may have under the Australian Consumer Law or any other law that cannot be lawfully excluded or limited.

15. Limitation of liability

To the maximum extent permitted by law, we accept no liability whatsoever in connection with your use of, or inability to use, the Service. Without limiting the foregoing, we will not be liable to you or to any third party for any loss, damage, cost, expense, claim, or any other liability of any kind, whether direct, indirect, incidental, consequential, special, exemplary or punitive, arising out of or in any way connected with:

  • your use of, or reliance on, the Service;
  • any inability to access or use the Service (including due to outages, scheduled maintenance, suspension, termination, or discontinuation);
  • loss, corruption, deletion or unauthorised access to any data, images, or content submitted to or stored on the Service;
  • any errors, omissions, defects, viruses or other harmful components in or associated with the Service;
  • the conduct of any other user (including your club's administrators or members) of the Service;
  • any decision made or action taken (or not taken) by your club in connection with a competition; or
  • any loss of profits, revenue, opportunity, goodwill, reputation, or business.

This applies whether liability is alleged in contract, tort (including negligence), statute, equity or otherwise, and whether or not we have been advised of the possibility of such loss or damage.

Nothing in this Section 15 excludes, restricts or modifies any consumer guarantee, right or remedy you may have under the Australian Consumer Law or any other law that cannot be lawfully excluded or limited (see Section 14).

16. Indemnity

You agree to indemnify and hold us harmless against any claim, demand, loss, liability, damage, cost or expense (including reasonable legal fees) arising out of or in connection with:

  • your breach of these Terms;
  • your submitted content (including any infringement of a third party's rights); or
  • your misuse of the Service.

17. Privacy

Our handling of your personal information is governed by our Privacy Policy. By using the Service, you also consent to the collection, use, and disclosure of your personal information as described in that policy.

18. Governing law

These Terms are governed by the laws of the State of Queensland and the laws of the Commonwealth of Australia. The Service is intended for use by camera clubs and their members anywhere in Australia, and these Terms apply to that use regardless of which Australian state or territory you reside in.

You and we submit to the non-exclusive jurisdiction of the courts of Queensland and the Federal Court of Australia in respect of any dispute arising under or in connection with these Terms.

19. Miscellaneous

Entire agreement. These Terms (together with the Privacy Policy) constitute the entire agreement between you and us regarding the Service and supersede any prior agreements.

Severability. If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions remain in full force and effect.

Waiver. Our failure to enforce any right or provision of these Terms will not constitute a waiver of that right or provision.

Assignment. You may not transfer or assign your account or your rights under these Terms without our prior written consent. We may assign these Terms to a successor entity (for example, in connection with a sale or restructure of the platform) on reasonable notice.

20. Contact

If you have any questions about these Terms, contact us:

Email: hello@clubcomp.com.au
Phone: 0494 630 492

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